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Content Lifecycle Management

Organizations utilize the OpenText Content Suite with Content Server to manage enterprise information governance and compliance while improving business productivity, mitigating risks, and controlling the costs of growing content volumes. Content Lifecycle Management provides organizations with a single solution to govern every phase of your content’s lifecycle in a highly scalable and secure web-based document management system providing a single repository for organizing and sharing enterprise content. Use CLM to organize, collaborate, manage and route electronic documents with permission and revision controls. Harness value, share knowledge, foster innovation and empower users to make effective decisions, all the while protecting your intellectual property.

Content Lifecycle Management

From information capture, to classification, management, storage, distribution, archiving, and disposition, OpenText Content Suite manages the flow of information across the organization. Fast and seamless access from multiple environments—web, desktop, mobile, within business processes and applications—improves user productivity and organizational efficiency. Optima implements Content Lifecycle Management solutions utilizing the Content Suite Platform for feature rich solutions including Document Management, Records Management, Archiving, and Imaging.

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Business Benefits

  • Value – Extract and leverage the value in your electronic documents and intellectual property
  • Cost Reduction – Reduce paper and the human resources associated with handling processes
  • Productivity Gains – Faster, easier and more accurate information search and retrieval leads to producing timely responses and decisions
  • Security – Comprehensive user, group, and role based access controls
  • Governance & Compliance – Ensure compliance with external regulations and internal policies
  • Usability – End users work in their application of choice – email, Microsoft® Office, SharePoint®, shared drives, SAP®, Oracle® and from mobile devices
  • Integration - Integrate with other technologies designed to use knowledge as a business asset

Key Functions

  • Search – Making it easy to locate enterprise information with the hybrid full text and metadata search system
  • Document Controls – Establish document management classifications (file plans), check-in/checkout control, version control, security and library services for business documents
  • Workflow – Automate processes for productivity, compliance, and consistency
  • Faceted Search – Full text and metadata searching across all of the business content
  • Transparency – Comprehensive reporting and insights on the progress of workflows
  • Capture – Captures paper and electronic content from all sources
  • Categories and Attributes - Allows users to set-up their own metadata forms for collecting information about the content stored in Content Server
  • Physical Objects – Track and manage physical objects

Business Challenges

  • Need to capture and manage all types of content (images, physical items, email, content from Microsoft® SharePoint, SAP®, etc.)
  • Employees that are frustrated with spending too much time searching multiple repositories, file shares and other storage locations for information
  • Losing opportunities and market share or not responding rapidly to customers due to lack of timely access to relevant information
  • Manual and tedious processes that are not consistent or rely on group emails